Agents spending 5 hours/day manually qualifying leads with no system

The situation before

What we built

The full story

The agency was dealing with a classic scaling problem: more leads, but no system to handle them. Agents were spending the bulk of their day manually reading through inquiry emails, qualifying leads in their heads, and trying to remember who to call back first.

We deployed Ashflow LeadFlow in 10 days. Now every lead — from their website, Facebook ads, and property portals — flows into the system automatically. An AI scores it 1-10 based on budget, timeline, and specificity of need. Hot leads (7+) trigger an immediate SMS to the assigned agent: "Hot lead: Sarah Jones, budget £500K, wants 3-bed in Hackney, buying in 30 days. Call now."

Warm leads go into a 7-day automated email nurture. Cold leads get added to a monthly market update newsletter. Agents now only call the people most likely to convert.

"I used to spend my mornings going through 30 inquiry emails trying to figure out who to call. Now my phone tells me who's hot before I've finished my coffee."

— Real Estate Agency owner, London, UK

Want similar results?

Book a free 20-min audit. We'll tell you exactly what system fits your business and what to expect.